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Venue Finding
BookOTel's groups and events team have been offering a free venue finding service for almost 20 years, assisting clients with all type and size of event. Our goal is for clients to think of our staff as an extension of their own office, working in partnership from initial enquiry through to departure and settlement of invoice.
Our dedicated team of experts all have extensive experience and knowledge of running and organising events. This is further enhanced by our comprehensive venue database, an extensive in-house library, regular site inspections and venue presentations. In recent years we have expanded the range of venues we utilise to include a large variety of unusual venues - previous bookings including cruise ships, theatres, cinemas, country houses, and historical buildings. Our venue listing is only limited by imagination.
Venue Finding Process
- Enquiry - We take the time to get a clear understanding of the enquiry and the client requirements.
- Venue Search - A full venue search is completed exhausting all possible options and negotiating the very best rates for available venues.
- Proposal - All information on a venues facilities is provided in a clear simple proposal.
- Selection and Site Inspection - Further information can be provided, rates renegotiated and site inspections arranged, until a client is comfortable and ready to confirm.
- Confirmation - On confirmation of a venue our work is only half done as we still work hand-in-hand to ensure that the contracts are correct and the event runs as smoothly as possible. Amendments and cancellations support is available where necessary.
- Invoice settlement - Our accounts will check all invoices are correct before payment, and resolve any outstanding issues.
- Client feedback - Any opinions and comments are added to our database for the benefit of all future enquiries.
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